Staggered Quarters

BillFin can stagger the period for which your clients are billed. So instead of charging all of your clients in one quarter you can spread them out so that some are billed for the standard quarters, JAJO, or bill some starting in February, or March instead. If your Firm does this or would like to do this you can change the setting in the Firm settings page to Quarterly and Yes for Staggers Quarters.

(Some details from above but said differently are found below in case helpful)

The firm page asks for the default settings which the user will use for billing most clients/accounts. One of the first questions asks whether billing is done monthly or quarterly. If "quarterly" is selected, an additional question appears that will not appear if "monthly" is selected. The additional question asks if the user staggers quarters. A user would select "Yes" to that question if they bill clients on non-standard quarterly cycles. This feature allows billing different clients every month for a three month billing period.

Selecting "Yes" to that question allows billing a different group of clients every month for a quarterly cycle. This means you can bill some clients in Jan for Q1 (or Q4 if billing in arrears); you can bill other clients in Feb for a three month period; you can bill other clients in March for a three month period.

JAJO is the default cycle for all clients (meaning clients will be billed in January, April, July, and October - the acronym indicating the month in which the client will appear on the Fees page in BillFin to be billed). For any client that should be billed on the non-standard FMAN or MJSD cycles, a user must edit the client and select the desired cycle.

JAJO = January, April, July, October

FMAN = February, May, August, November

MJSD = March, June, September, December

Steps for Setting Up Staggered Quarterly Billing:

Go to Firm in the Settings Menu (the gear in the top right).

Set the default billing frequency to Quarterly, a second question will then appear that asks if you stagger.

Set this to Yes. Scroll down to the bottom of the page and hit save.

You will then need to change some clients to be billed on the alternate cycles.

Go to the desired client, their pencil menu and select View Client Details.

Then select the edit pencil at the top for the client.

Scroll down to Basic Billing Information, and the drop down menu for quarterly billing cycle.

You can then set the quarterly billing cycle to the desired cycle and hit save.